Q7 Networks is a brand name of Q7 Consulting B.V. Q7 Networks provides managed secure connectivity services and related advisory, implementation and operational coordination services. These services focus on secure connectivity, access, visibility, supplier coordination and managed network/security operations.

At Q7 Consulting B.V., operating under the brand name Q7 Networks, we process personal data about our suppliers, customers, website visitors and other business contacts.

In this Privacy Statement, we inform you about the use of your personal data. You will find the answer to the following questions:

• Which parties collect and process your personal data?
• Which types of personal data do we collect?
• Which are the purposes of the collection and use of your personal data?
• What is the legal ground for the processing of your personal data?
• Which parties have access to your personal data?
• For which period do we intend to keep hold of your personal data?
• How are your personal data protected?
• What are your rights regarding the processing of your personal data and how can you exercise them?
• What about any unsolicited messages you may receive from Q7 Consulting B.V. or Q7 Networks?
• Do we use any cookies on our websites?

Our privacy policy

Please note that we only use your personal data in accordance with the applicable laws and regulations and in accordance with our Privacy Policy. The basic principles of this Policy are:

• We always inform the person concerned about the use of their personal data.
• We only use personal data for the purpose for which it has been obtained.
• We do not process more personal data than we need and only if there is no other way to achieve the purpose.
• We only use personal data if there is a legal ground for it.
• The more sensitive the data, the less we use it.

We take security measures to ensure an appropriate level of security to protect personal data from the risks of loss or unauthorized access. We have measures in place to facilitate the rights of the data subjects concerned, such as the right to access.

This Privacy Statement may be changed from time to time. We will inform you about any changes in this Privacy Statement on the Q7 Networks website.

The parties who collect and process your personal data

Q7 Consulting B.V., headquartered at Fregat 403, 1113 EJ Diemen, the Netherlands, is the controller of your data. Q7 Networks is a brand name of Q7 Consulting B.V. This means that Q7 Consulting B.V. determines the purposes and means for the processing of your personal data, in accordance with applicable law.

Your personal data may also be provided to or used on behalf of third parties for direct marketing purposes after you have been offered the opportunity to object thereto.

Q7 Consulting B.V. uses several systems for the processing of its customers’ data, its vendors’ data and the data of website visitors. The suppliers of those systems may also share data with other systems and databases hosted by or on behalf of Q7 Consulting B.V. All systems and databases involved will only collect, receive, use and share data in accordance with and as permitted by applicable laws, our Privacy Policy and this Privacy Statement.

We only store your personal data as long as necessary for conducting our business, unless we are under a legal obligation to retain the data for a longer period. For further information about retention periods, please contact us by sending an email to info@q7-consulting.com.

The types of personal data we collect

We collect and share several types of personal data, directly from you or from public or third-party information sources, dependent on the nature of your position and role in relation to Q7 Consulting B.V. or Q7 Networks and the requirements of applicable laws.

Sensitive data, such as data which reveal race, ethnic origin, religious or philosophical beliefs, health, sexual orientation, political opinions or trade union membership, will only be processed if the specific legal requirements to do so are met. In principle, we do not collect this data as we do not need it for our operations.

We collect the types of personal data mentioned below if and as far as necessary to achieve the purpose of collection:

• Contact information, such as name, home and business addresses, telephone numbers and e-mail addresses.
• Personal data when you provide it to us through registration, completion of contact forms or e-mails, as part of an order for products or services, inquiries or requests or other situations in which you have chosen to provide the data to us.
• Business information relevant to your enquiry, such as company name, role, business contact details, supplier context, site or connectivity environment description and service requirements, where provided by you.

The purposes of the collection and use

If we intend to process personal data for any other purpose which is not related to one of the purposes mentioned previously, we will always inform you about that, for example by modifying this Privacy Statement or by sending a personal message.

The purposes of the processing of your personal data are:

• Customer relationship management.
• Vendor relationship management.
• Marketing.
• Realization of any agreement between you or your company and Q7 Consulting B.V.
• Fulfilling a request from you for information or advice.
• Responding to enquiries submitted through the Q7 Networks website.
• Assessing whether Q7 Networks services may be relevant to your organization.
• Meeting statutory or other legal requirements.
• Providing an optimal service and sending you information about our company and our products or services, where this may suit your interest.

The legal ground for the processing of personal data

We may process your personal data based on the following legal grounds:

• Necessary for the performance of the contract with you or your company, such as contact details and bank account number.
• Necessary to comply with our legal obligations, such as tax information.
• Necessary for the purposes of the legitimate interests of Q7 Consulting B.V. or third parties, such as our interest to do business in an efficient way.
• Only if you are genuinely in the position to freely give your consent, in some cases, we may process your personal data after your consent. You may withdraw your consent at any time for any further processing.

The parties who have access to your personal data

Your personal data shall only be accessible to and be shared with persons and parties who need to have access to the specific personal data. In practice, the following persons and parties may have access to your personal data:

• Employees or representatives of Q7 Consulting B.V. who need personal data to perform their work, such as Sales and Marketing, Procurement, Communications and IT staff members.
• Third parties where this is necessary to comply with our legal obligations.
• Suppliers or service providers who support Q7 Consulting B.V. in operating its business systems, website, e-mail, hosting, communication tools or service delivery processes.

Access to third parties, such as suppliers, to your personal data is only granted if the third party complies with all applicable personal data protection laws, a non-disclosure obligation is in place, and the third party processes the personal data in accordance with this Privacy Statement.

If personal data is processed by a data processor, a Data Processing Agreement will be in place. If data is transferred outside the European Union, for example because a data center or supplier is located there, such transfer shall always be subject to the conditions set out by the applicable personal data protection laws. If we are obliged to transfer your personal data to comply with a legal obligation, we will always aim to protect your right to privacy as much as possible.

The period we keep hold of your personal data

We only store your personal data as long as necessary for conducting our business, unless we are under a legal obligation to retain the data for a longer period. For further information about retention periods, please contact us by sending an email to info@q7-consulting.com.

The protection of your personal data

We will take all reasonable, appropriate security measures to protect your personal data against unauthorized access or alteration, disclosure or destruction. We will comply with applicable security standards.

If, despite the security measures, there is a security incident that possibly affects your privacy, we will inform you as soon as possible about the incident. We will inform you about the measures we have taken to limit the impact and prevent repetition in the future.

Your rights regarding the processing of your personal data and how to exercise them

You have the following rights regarding the processing of your personal data by Q7 Consulting B.V.:

• The right to object to the use of your personal data, for example if you believe that the use of your personal data is not necessary for the performance of our activities or to comply with a legal obligation.
• The right to access your personal data. This means that you can request which personal data is registered and the purposes for which such personal data is used.
• The right to correct your personal data if we process incorrect personal data.
• The right to ask us to limit the processing of your personal data for a certain period of time while we assess your requests or objections.
• The right to have your personal data deleted from our systems.
• The right to have your personal data transferred to a third party.

You may exercise these rights by sending a letter by mail or by email, with your name, address, telephone number and a copy of a valid ID to Q7 Consulting B.V. via info@q7-consulting.com. Please make any social security number on the ID unreadable before sending it to Q7 Consulting B.V. Mention clearly which right you invoke and the reasons why and you will get an answer within one month.

We will meet any of your requests unless we have a compelling or legitimate interest not to do so. Such interest may, amongst others, be if the request is done unreasonably often, if it costs unreasonably heavy technical efforts to comply or has unreasonably heavy technical consequences for our systems, or the privacy of others is at risk.

Please note that after the deletion of the data, for technical reasons, not all copies of the data can be removed immediately from our systems and back-up systems.

You may also file a complaint about the use of your personal data with the Supervisory Authority. For the Netherlands, this is the Autoriteit Persoonsgegevens.

Unsolicited messages sent by Q7 Consulting B.V. or Q7 Networks

Q7 Consulting B.V. may use your contact information to send unsolicited messages related to our services, including services offered under the Q7 Networks brand. If the message has a commercial purpose, we may only send such messages without prior consent to our existing customers. If you are not a customer, Q7 Consulting B.V. will only send such messages after you have given your prior consent.

You will be given the opportunity to unsubscribe from this type of communication at any time and by any type of message.

Cookies

We shall only store so-called “cookies” on your computer when you have provided us with your consent by clicking on the appropriate button or buttons during your visit to our website. Cookies are small text files that the website stores locally on your computer. Cookies allow us to recognize your computer the next time you visit us. By doing so, Q7 Consulting B.V. is able to improve the user-friendliness of the website and to adjust the website to your needs. Most internet browsers are set to accept these cookies automatically.

The type of personal information we collect as a result of a cookie is specific to your computer and may include the Internet Protocol address, the date and time you access our website and what parts of the website are visited. We collect the foregoing personal information to monitor the usage and usefulness of our website, for statistical purposes and to send you information about our company and our products and services, where this may suit your interest.

You may set your browser to notify you when you receive a cookie or to refuse to receive it. You can also withdraw your consent at all times by re-entering our website and selecting the relevant options. By changing settings, you can also determine that your browser will not accept cookies from this website. Be aware that in such events you may no longer be able to use all the possibilities and features of our website.